Best Practices for Professional Dental Corporations

Forming a professional dental corporation in California can provide dentists with legal advantages and protection, separating personal and business assets while limiting personal liability. However, incorporating a professional dental corporation requires strict compliance with state and federal statutes. This step-by-step guide will outline the procedures for forming a professional dental corporation in California, offering valuable legal advice and ensuring a streamlined process.

Understanding the Requirements

Before starting the formation process, it is crucial to have a comprehensive understanding of the requirements for creating a professional dental corporation in California. Familiarize yourself with the Moscone-Knox Professional Corporation Act, the California Corporations Code, and the regulations the Dental Board of California set forth.

Selecting a Compliant Name

Choose a name for your professional dental corporation that meets the naming restrictions imposed by the California Secretary of State. Ensure that the chosen name complies with all the necessary regulations to be approved.

Drafting and Filing the Articles of Incorporation

Prepare the articles of incorporation, which will serve as the legal document establishing your professional dental corporation. These articles must include specific mandatory wotpost provisions and be filed with the California Secretary of State.

Creating Corporate Bylaws

Develop comprehensive corporate bylaws that outline the structure and rules governing your professional dental corporation’s operations. The bylaws should address essential aspects such as shareholder rights, director responsibilities, and meeting procedures.

Conducting Initial Corporate Meetings

Hold the initial corporate meetings to issue shares, elect officers and directors, and establish the foundation of your professional dental corporation. These meetings play a crucial role in the corporate governance structure.

Opening a bank account and getting an EIN

Get your professional dentistry firm recognized by the IRS as an employer by applying for an Employer Identification Number (EIN). Additionally, open a dedicated bank account for the corporation to separate business and personal finances properly.

Filing for S-Corp Election (if applicable)

Consider electing your professional dental corporation as an S-Corp to enjoy tax advantages. By doing so, profits and losses will pass to shareholders, avoiding double taxation. File the necessary forms with the IRS to make this election.

Fulfilling Additional Requirements

To ensure compliance, complete additional steps such as filing a statement of information with the California Secretary of State, applying for a business license, and obtaining a fictitious business name if necessary.

Annual Shareholders’ Meetings California law requires professional dental corporations to hold annual shareholders’ meetings. During these meetings, various agenda items are discussed and voted upon. Agenda items may include:

  • Appointing directors to the board.
  • Removing directors.
  • Voting on shareholder initiatives.
  • Approving significant corporate transactions.

Ensure that minutes are documented for each meeting to serve as an official record of the decisions made.

Board of Directors Meetings

Board of directors’ meetings is crucial in managing a professional dental corporation. Directors establish policies, review the CEO’s performance, ensure adequate financial resources, and approve the annual budget. These meetings should be conducted regularly, and minutes should be documented to record important discussions and decisions.

Ongoing Compliance and Reporting

To maintain compliance with state regulations, professional dental corporations in California must file a statement of information annually with the California Secretary of State. This filing provides updated information about the corporation, including its officers, directors, and registered agent. Failure to file the statement of information on time can result in penalties and may jeopardize the legal standing of the corporation.

Seeking Legal Guidance

Navigating a professional dental corporation’s legal requirements and ongoing compliance obligations can be complex. Experienced dental corporation attorneys in California that are well-versed in corporate law should be consulted. These professionals can provide valuable legal suggestions, ensure compliance with regulations, and assist in maintaining the legal standing and success of your professional dental corporation.


Forming a professional dental corporation in California requires careful adherence to legal requirements and procedures. This detailed guide will quickly help you through the process and align with local, state, and federal laws. Seek the assistance of experienced dental attorneys to receive reliable legal guidance and guidance throughout forming your professional dental corporation. Establishing a solid legal foundation for your dental practice will provide the necessary protection and advantages for long-term success.

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